Help!

"I know I need help but I don't know exactly what I need help with. Does this make sense to you?"

Yes. Believe it or not, it totally makes sense to us. It's hard to even think straight when you're so overwhelmed, when you're drowning in paperwork, when you're stressed to the max and can hardly focus.

When we speak with new virtual assistant clients it's usually some of the basic administrative tasks that are eating up so much of their time. Calendar maintenance, correspondence/follow up, email management and social media profile & page updates. It can all add up. And we notice in talking with some of our marketing clients that it can be copywriting and research that's eating up their time or getting fresh content on their websites. Even getting together media contacts and writing press releases.

An idea to get your started would be to think about what you really don't like to do... those are the tasks we can take over immediately. Whatever isn't really your forté... that's what you can start delegate right away. And look at your to-do list. Send it to us, we'll put a dent in it in no time!

What are some tasks you'd like to get off your plate? Leave a comment, let us know!

Top Three

"What are your most-requested services?"

I'm asked this question alot. And mostly when discussing our services offering with a potential client. It's a fantastic question! It can completely open the door on delegation. Quite often people aren't sure where to start and feel overwhelmed just thinking about what to delegate. So here's our top three and they all fall under the umbrella of Online Marketing & Brand Management:

1. Social Media Management. Biznik. Facebook. LinkedIn. Ryze. Twitter. Online Forums. Message Boards.... ARGH! Don't know where to start? We do! We'll help you set up a profile and maintain it on the sites you need to have a presence on. We'll come up with a social networking strategy to make sure you're connected and communicating with your desired audience. We'll manage your online reputation to see what your customers are saying... and your competitors too! It's all about keeping OUR ears to the ground so you can focus on growing your business!


2. Public Relations. Have something press-worthy? (Believe me, whether you know it or not, YOU DO!) We'll work closely with you to create an online PR campaign to get the word out. Let's get a buzz going! Perhaps you've already received a press mention and don't know what to do with it? We're full believers in tooting your own horn; we'll work with you to leverage it to the max and get it out in front of your target market! Don't have a huge corporate PR budget? No worries... we'll create a guerrilla marketing campaign to work within your means. No problem. It's what we do. It's what we love.


3. Web presence. If you don't have a website... you need one. From the moment your business concept is but a sparkle in your eye, to the smallest of start-ups, to a well-established and functioning business, we've got you covered. We can customize a package for you tailored to where you are now, and where you want to be. We'll do it all starting with the domain name purchase and registration, to design and development of the site (via html or content management system), to writing the content and even the ongoing maintenance & updating. Hey... we'll even write your blog! On the flip side, we can also get you up and running and then train you on the upkeep. Are you breathing a sigh of relief yet?


4. Ok, so our Top Three has turned into Four. Honourable mention goes to our standard virtual assistant services (after all, we are a virtual assistant business!) Are the administrative aspects of your business not really your forté? That's where we come in! We love them (it's kinda what we do after all!) These services keep us very busy and can be quite quick and easy to delegate! Need some templates created, or contracts prepared? Fire the rough copies to us and we'll get it done in no time! Have a few ideas of what you need created or expanded on? A quick discussion of your thoughts and we can get a draft prepared for you. Need a PowerPoint presentation developed? Let's put our heads together and we'll get started!
   

What do you want to delegate today?

Social Media Series - The Start

Hold on to your Social Marketing horses!

We're about to start a six-part series on social media and how to get involved. How to use it to build your client base. How to use it to network with like-minded individuals, or the not-so-like-minded individuals.

This series will be for you if:

• You want to start a Facebook business page but are overwhelmed (or just too busy)
• You're hearing the growing buzz about Twitter but don't really get how it can be used professionally
• You'd prefer to network with professionals in the same industry as you but don't quite now how to find where they gather online
• You want to add Social Media Marketing/Management to your own list of services
• You want to add to your client base
• You simply want a quick and easy tutorial into the world of social media.

Over the next three weeks, we will be covering social sites such as Biznik, Facebook, LinkedIn, Ryze, Twitter and the concept of forums and list serves. So add us to your feed/reader below and get ready to get your feet wet in the world of social networking!

How to use your VA. Pt. 1

Have too much to do and not enough time to do it? Don't know what exactly you can clear off your plate, but know that something, anything, must be done to give you more time?

Well, here's a couple of quick tips on what you can delegate to us to help ease some of the workload:

1. Email screening. Do you have hundreds - or thousands - of emails sitting in your inbox? Let us clean it up for you! There are various programs available where we can work remotely and directly with your system to get rid of spam, unsubscribe you to lists you ended up on (or subscribe you to what interests you!), and create a filing system that automatically puts email in the folders they belong. We can also continue to manage your inbox after it's tidied up.


2. Mail screening. Believe it or not, people still get snail mail. And some people we work with get thousands of pieces weekly. Let us screen your mail. We can simply have it redirected to our offices and look after it all for you. Everything from autograph requests and endorsement inquiries to managing and screening fan mail, to simply weeding out the junk...we look after it all.


3. Calendar and schedule maintenance. Are you one of those people who finds themselves missing important meetings or trying to juggle your personal appearance schedule when you really have more important things to do? That's where we jump in! Let us look after the details - we'll even set up systems to remind you of what's coming up. We can work directly with you or with your personal assistant/management team to get you to where you're supposed to be. And on time!


4. Online reputation management. We are your eyes and ears on the Net. We'll watch for news about you and your business and strategize on response messaging.


5. Social Media Management. Twitter, Facebook, Myspace, the list goes on. Do you have a piece of real estate where your audience is? Where your fans are? Where your target market hangs out online? We'll make sure you do. We'll set up profiles in the top networking sites and can even manage on your behalf.

See? Not so hard to delegate after all. Anything else you may be wanting to let go of? Give us a jingle to discuss!

Stay tuned for part two where we discuss 5 more tasks you can easily delegate to your virtual assistant.

Social Networking

Facebook. Ryze. Linked In.

Networking associations. Trade publication memberships. Online forums.

So much to do!

But what exactly is it? What is this buzz that is Social Networking. Social Marketing. Social Media?

It's networking.

To infinity.

Six degrees of seperation.

The concept is you know someone who knows someone who knows someone who may be interested in your services. Right from the comfort of your own home/office.

Globally!

You set up a profile, people visit, you add each other as contacts, connections, fans, friends, or whatever it may be called in that particular medium (pretty much, you're making business contacts). Next thing you know, one of their contacts peeks at your profile and adds you as a connection, friend, etc, and we're back to the basic concept of knowing someone who knows someone who knows someone!

There are also various groups you can join within the social networking group (for example, with Ryze I joined multiple groups: Women Business Owners, Small Business Owners, Small Business Think Tank... the list goes on!), and now, what do you know, you're connected to all of this particular groups' membership base. You're shopping your business, globally, from the comfort of your computer and you haven't had to balance appies, wine, business cards... you get the drift.

Perhaps it may just be that you meet alot of interesting people doing interesting things. You grow your network, in whatever way, shape or form you choose. The boundaries are simply not present that exist with traditional networking (and you don't have to suffer the embarrassment of having 1/2 of an appetizer stuck between your teeth!)

You may learn new tools, not just make new business contacts. You learn of new technology. New associations. The latest trade publication. The list goes on. Everyone is wired in. And it's global! It's 24-7. I might pop into one of the groups I belong to on a Thursday night at 11pm, and I'm online with many, many people who are plugged in, starting their day or 1/2 way through their day on the other side of the world.

It's a global marketplace. It's a global community. It's fantastic! It has unlimited potential, and we're just at the tip of the iceburg. How exciting!

I can see why there are virtual assistants who are offering Social Media Management as a service these days. It can be terrifically time-consuming. You can get lost in the networks, groups, profiles, connections.... give me a couple of weeks to delve further, and I do believe I'll be offering it as a service as well. It's not just the latest trend, it may very well be the future.

Won't you be my friend?